AI-use disclosure statement generator
Answer a few questions and get a draft AI-use statement that follows your publisher’s or university’s published rules. Copy it into your manuscript or thesis. No account needed.
This is a starting draft, not editorial or legal advice. Policies change, so check the linked policy and your journal or programme instructions. You are responsible for an accurate disclosure.
Avidnote makes this tool. We report universities' and publishers' own published rules and link to them.
How the statement is built
The generator fills in fixed templates written from the policies listed below. It does not use an AI model to write your statement. Each result shows which policy it is based on and the date we last checked the rules.
Policies used (rules checked 8 October 2026)
- Elsevier: The use of generative AI and AI-assisted technologies in writing and the Elsevier generative AI factsheet for authors
- Springer editorial policies: Authorship principles and Springer Nature: AI guidance for researchers, editors and reviewers (the two pages differ on where the statement goes)
- Taylor & Francis: AI policy
- COPE position statement: Authorship and AI tools
- University of Helsinki: Using AI to support learning (guidelines updated 28 May 2026)
- Theses: TENK: Artificial Intelligence in Research, recommendation 2026, European Commission living guidelines on generative AI in research, Tampere University: AI in theses and postgraduate studies and Lund University policy on generative AI
Frequently asked questions
Do I need to declare grammar checks?
It depends on where you submit. Elsevier says basic grammar and spelling checks do not need a declaration (Elsevier policy). Springer Nature does not ask authors to declare AI-assisted copy editing (Springer Nature AI guidance). In Finland, TENK’s 2026 recommendation says purely technical help generally does not need to be disclosed (TENK). The University of Helsinki asks you to disclose AI use, or non-use, in written work of one page or more (Helsinki guidelines). If in doubt, check your journal’s or programme’s instructions.
Where does the statement go?
Elsevier: in its own declaration section, just before the references. Springer: the authorship principles page says the Methods section, while the Springer Nature group guidance also mentions the Introduction or Acknowledgements, so check your journal. COPE: the Methods section or a similar section. University of Helsinki: in your written work, using the fields Scope, Purpose, Model, Functionality and verification, and Learning. For theses, follow your programme’s instructions; the European Commission guidelines suggest describing substantial AI use in the methods.
Can ChatGPT be a co-author?
No. COPE’s position is that AI tools cannot be listed as authors. Disclose how you used them instead (COPE).
What if I didn’t use AI?
The University of Helsinki asks you to say so, for example: “I have not used generative AI applications to complete this assignment.” Some journals also ask for a statement. One Elsevier journal’s checklist uses “The author(s) did not use generative AI technologies in the preparation of this work.” That is not an Elsevier-wide requirement. Choose “No” in the generator to get the wording.